Key Dates

• July 19, 2024: Registration closes
• July 19, 2024: *OPTIONAL* Poster pdfs and Voiceovers due
• July 24, 2024: Symposium, beginning 10:30

Poster Guidelines

As a poster author, you are expected to be available for discussion during your assigned poster session on the day of the event. Please print your poster and bring it with you on the day of the event. Posters should measure 45″ wide at most. Your poster session and poster number will be shared with you upon arrival at the symposium.

UPDATE for 2024: Some mentors have expressed concerns over publicly hosting online poster pdfs and voiceovers containing as-yet unpublished (in peer-reviewed venues) materials. With that in mind:
– Definitely bring your printed poster the day of.
– *ONLY IF* you and your mentor would like your work hosted online for posterity, please send your poster pdf and voiceover mp4 to svurs@bucknell.edu.
The below “Voiceovers” and “Submissions Process” instructions are only for those who wish to have their materials hosted publicly.

FAQ:
1) Are students expected to pay to have their own posters printed, or is this covered through our research programs?
SVURS is meant to provide a venue for presentations, and lunch, for free. We do not allocate funds for expenses related to poster printing or other ancillary costs. Note also: you and your mentor should agree that you are permitted to present this work; with that in mind, please seek your mentor’s advice on poster printing. For Bucknell, such a service is the PP&M. The College of Engineering at Bucknell also has a poster printer for engineering-associated projects.

2) When are posters due? We saw the July 19th date on the SVURS website, but I interpreted that to be just for students who are submitting voiceovers along with their posters.
Voiceover mp4 and poster pdfs have been made optional due to the concerns of some mentors regarding publicly posting still-in-progress results. The registration only asks for a title, and we only ask you show up with your printed poster on the day of. *IF, OPTIONALLY,* you and your mentor would like your work hosted online for posterity, please send your poster pdf and voiceover mp4 to svurs@bucknell.edu.

3) There is an option to sign up for snap talks for the symposium.
The snap talk (e.g., 1 minute elevator pitch) is to gauge interest for some part of the 11-12 hour (beyond logistics, perhaps keynote, any other housekeeping). A select few of those who express interest may be contacted and scheduled for some of this hour, though there may not be time. If it happens, it may involve populating an additional slide.

4) Can students present more than one poster? Will the presentation time be in blocks so that they can rotate from being a presenter to viewing other posters?
These two questions do go together. First, any one student should present only one poster. (Otherwise, as noted, who would be doing the viewing?). Second, we do intend to have at least two poster sessions during the scheduled 1:00-4:00 time. This will be to allow participants to (as noted) rotate from being a presenter to viewing other posters. Your poster number and the modulus operation determining your poster session will be available when you check in the morning of July 24. 

Voiceovers – entirely optional
– mp4-formatted voiceovers are required for optional online hosting, for the sake of posterity and evidence on presenters’ resumes. All voiceovers will be stored at the Symposium’s YouTube Channel.
– Voiceover recordings should be no longer than 3 minutes in length. If this limit is exceeded, you will be asked to resubmit.
– To record your voiceover on your poster, you can use any platform you’d like. We have found Microsoft PowerPoint and Google Slides work well. Several sites can help guide you through the process, including these two: How To Do A Voiceover On Google Slides Or PowerPoint and How to Do a Voiceover on PowerPoint.

Submission Process
– Please note, poster pdfs and voiceovers are otpional. All posters and voiceovers should be submitted in advance of the conference.
– Submitted posters must be formatted as PDFs, and voiceovers must be formatted as mp4s.
– The properly formatted documents should be emailed to svurs@bucknell.edu by Friday, July 19. Please mark your calendar now.
– Reminder: Submitted abstracts will not be required for this year’s symposium. Once you register, you may begin working on your poster and voiceover.
– You should receive an email confirmation that your poster and voiceover have been received within 24 hours of sending (Monday through Friday). If you don’t receive this email, please reach out to svurs@bucknell.edu.
– After submission, the interactive voiceover guide will be created, the poster PDFs will be compiled into a packet, and the voiceovers will be placed on our YouTube channel. Again, this is for those participants who wish to have their materials publicly hosted online.